Privacy Policy
What this website collects about you, why we collect it and how long we keep it. We do not sell any of it.
Last Updated October 2026
On This Page
This Privacy Policy explains how Linko Vectis Ltd ("Linko Vectis", "we", "us" or "our") collects, uses, shares and protects personal data when you visit our website at https://linkovectis.com or contact us through it. If anything here is unclear, please get in touch using the details below.
Who We Are (Data Controller)
Linko Vectis Ltd is the data controller for the personal data described in this policy, which means we decide how and why your data is used.
- Company: Linko Vectis Ltd, registered in England and Wales (company number 17200208)
- Registered address: Office 1193, 60 Tottenham Court Road, Fitzrovia, London, United Kingdom, W1T 2EW (a registered office for business post only - We are fully online and not open to visitors)
- ICO registration reference: ZC153121
- Contact for privacy matters: connect@linkovectis.com
We are registered with the Information Commissioner's Office (ICO), the UK's data protection regulator, under the reference above.
The Scope Of This Policy
This policy covers the personal data we collect through our public website: principally the contact form, the security check that protects it, and our optional website analytics. It does not cover any separate agreement you may have with us as a client, where additional terms apply. A Valacia subscription and the Managed Service for a custom SaaS application each carry their own data processing terms, and this policy does not replace them. It does not cover third-party websites we link to but do not control.
What Data We Collect And Why
We keep data collection to the minimum needed to run the site and respond to enquiries. We do not require you to create an account, and we do not sell your data to anyone.
Contact Form Submissions
When you use our contact form, we collect:
- Your name - So we know who we are speaking with.
- Your email address - So we can reply to your enquiry.
- Your company name - Optional, provided only if you choose to.
- Your message - The content of your enquiry.
We use this information solely to read, respond to and follow up on your enquiry, and to keep a record of our correspondence with you.
Spam Protection (Cloudflare Turnstile)
Cloudflare Turnstile protects our contact form from spam and automated abuse. To check that a real person is sending the message, Cloudflare processes technical information, including your IP address and limited details about your browser and request. Turnstile is cookieless: it does not set cookies for advertising or cross-site tracking. We receive only a pass or fail result, which our server verifies before it accepts your message.
Website Analytics (Google Analytics, With Consent Mode v2)
We would like to understand, in aggregate, how people use our website so we can improve it. To do this we use Google Analytics, and we respect your choice. We operate Google Consent Mode v2, which means:
- No analytics cookies are set, and no analytics tracking takes place, unless and until you opt in by accepting analytics in our consent banner.
- If you decline, the site still works fully and we do not load Google Analytics tracking.
- If you do consent, Google Analytics may collect information such as your approximate location (derived from your anonymised IP address), the pages you view, the time and duration of your visit, and general details about your device and browser.
You can change or withdraw your consent at any time (see "Cookies", below).
Technical And Server Data
Our hosting provider automatically processes the basic technical data needed to serve the site securely and reliably, such as IP addresses and the request logs used for security, abuse prevention and diagnostics. Every website needs this processing to work.
Our Lawful Bases For Processing
Under UK data protection law (the UK GDPR and the Data Protection Act 2018), we must have a lawful basis for processing your personal data:
| What We Do | Lawful Basis |
|---|---|
| What We DoRespond to and manage your contact form enquiry | Lawful BasisLegitimate interests - Replying to the enquiries you send us is in your interest and ours. Where your enquiry relates to entering into a contract, steps prior to a contract may also apply. |
| What We DoRun the Turnstile security check on the contact form | Lawful BasisLegitimate interests - Protecting our website and systems from spam, abuse and automated attacks. |
| What We DoKeep necessary records and meet legal obligations | Lawful BasisLegitimate interests and, where applicable, compliance with a legal obligation. |
| What We DoSet the cookie that remembers your consent choice | Lawful BasisLegitimate interests in respecting your preferences (a strictly necessary cookie). |
| What We DoRun Google Analytics and set analytics cookies | Lawful BasisConsent - Only after you opt in; you may withdraw consent at any time. |
Who We Share Your Data With (Processors)
We do not sell your personal data. We share it with a small number of service providers ("processors") who help us run the website and respond to you. Each one acts on our instructions and is bound by appropriate data protection terms.
- Resend - Our transactional email provider. When you submit the contact form, Resend delivers the resulting email to our inbox, from noreply@linkovectis.com to connect@linkovectis.com, with your address as the reply-to. Resend processes this email data in the European Union (Ireland), which the UK recognises as providing an adequate level of data protection (see "International Transfers And Safeguards" below).
- Cloudflare - Provides the Turnstile security check that protects the contact form from spam and abuse.
- Google (Google Analytics) - Provides website analytics, but only after you have opted in.
- Google (Firebase / Google Cloud) - Provides our hosting platform. Our website is served from a global network, so it loads quickly from the location nearest you; the pages it serves hold no personal data. The secure function that processes your contact-form submission is managed in Google Cloud's London (UK) region.
We may also disclose personal data where legally required, for example to comply with a court order or a request from a regulator or law enforcement.
International Transfers And Safeguards
Some of our processors are based outside the United Kingdom, or may process data outside the UK, including in the United States. Where personal data is transferred outside the UK, we take steps to ensure it remains protected to the standard required by UK law, including:
- transfers to countries the UK government has recognised as providing an adequate level of protection (an adequacy decision); and/or
- the UK International Data Transfer Agreement (IDTA) or the UK Addendum to the EU Standard Contractual Clauses, with any additional measures needed.
How Long We Keep Your Data (Retention)
We keep personal data only for as long as we need it:
- Contact form enquiries: retained for as long as needed to deal with your enquiry and for a reasonable period afterwards (by default, 24 months from our last contact). After that we delete or anonymise them, unless we must keep them longer for a legal or contractual reason.
- Security and server logs: retained for a short period for security and diagnostics, in line with our providers' standard practices.
- Analytics data: retained in line with the period configured in Google Analytics (up to 14 months).
- Consent records: kept for as long as needed to respect your preference and demonstrate compliance.
Cookies And Similar Technologies
A cookie is a small file stored on your device. We use as few as possible.
Strictly Necessary Cookies
We set one consent cookie, which remembers your cookie choice. Because it is strictly necessary to respect your preference and to stop us asking again on every page, it does not need your consent. It does not track you across other websites.
| Cookie | Purpose And Duration |
|---|---|
Cookielv-consent | Purpose And DurationRemembers whether you accepted or declined analytics cookies. Strictly necessary. First-party, lasts 12 months. |
Analytics Cookies (Set Only After You Opt In)
If, and only if, you opt in through our consent banner, Google Analytics sets cookies to help us measure website usage. No analytics cookies are placed before you give consent. If you decline, none are set.
Managing Your Choices
You can accept or decline analytics cookies when you first visit, and you can change your mind at any time by clearing the consent cookie or your browser cookies. Withdrawing consent will stop further analytics collection going forward.
Your Rights
Under UK data protection law, and subject to certain conditions, you can:
- Be informed about how we use your data (which this policy does).
- Access the personal data we hold about you.
- Request correction of data that is inaccurate or incomplete.
- Request erasure of your data where there is no good reason for us to keep it.
- Restrict or object to our processing, including processing based on legitimate interests.
- Request data portability, so that you receive certain data in a reusable format, where this right applies.
- Withdraw consent at any time where we rely on it (for example analytics).
To make a request, email us at connect@linkovectis.com. We may need to verify your identity first. We will respond within the statutory period of one month.
How To Complain To The ICO
Please contact us first if you have any concern. You also have the right to complain to the Information Commissioner's Office (ICO):
- Website: ico.org.uk (opens in a new tab)
- Helpline: 0303 123 1113
- Post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
How We Protect Your Data
Our website is built and managed on Google Cloud, with encryption in transit (HTTPS/SSL) as standard. It is served from a global network for speed. The secure function that processes your contact-form enquiry runs in Google Cloud's London (UK) region, and from there your enquiry is passed to our email provider, which may process it outside the UK under the safeguards set out above.
Before any message is accepted, the server validates the submission and verifies the security check. Access to enquiry data is limited to those who need it. No online service can be guaranteed completely secure, but we maintain appropriate technical and organisational measures to protect personal data.
Changes To This Policy
We may update this policy from time to time. When we do, we will revise the "Last Updated" date at the top. Where changes are significant, we will take reasonable steps to bring them to your attention.
Contact Us
If you have any questions about this Privacy Policy, please email us at connect@linkovectis.com. We are a UK-based company and work fully online, so email is the best way to reach us and the way we reply. Our registered office (Linko Vectis Ltd, Office 1193, 60 Tottenham Court Road, Fitzrovia, London, W1T 2EW, United Kingdom) receives business post only and is not open to visitors.
Looking for our service terms? See our Terms And Conditions.